You are responsible for the submission of your employees’ enrollment information. All new employees, including reemployed retirees, must be electronically enrolled in SERS using eSERS. They also must have a completed a federal form SSA-1945 on file with SERS.

Enrollment using eSERS

To enroll an employee, use either the “Upload Enrollment Files” or the “Manual Entry” options on eSERS. See the File Specifications Guide for help on uploading enrollment files.

You must first enter a member enrollment before reporting a contribution record.

SSA-1945 Form

Federal regulations require employers to submit a Statement Concerning Your Employment in a Job Not Covered by Social Security Form (SSA-1945).

You must submit a copy to SERS once it has been signed by the employee. SSA-1945 forms can be submitted through eSERS, faxed, or mailed to SERS.