Determinations
Membership Determination
If there is a question as to whether an individual is an employee required to contribute to SERS, request a determination from SERS.
The request should include information about the employment relationship along with the following:
- Completed Membership Determination Form
- Job description and/or contract
SERS may request additional information in order to make the determination.
Upon review of the information, SERS makes an initial membership determination.
If the initial determination is questioned by you or the individual, you may submit any additional information for review, and SERS staff will then make a final membership determination.
Once the final membership determination is made, an appeal may be taken to the SERS Retirement Board. The Board is responsible for the determination of the individual’s employee status and all decisions by the Board are final.
Payment of Unreported Time
If the employee is determined to hold a SERS-covered position and the contributions need to be submitted for a previous fiscal year, we ask you to submit the earnings information within 30 days using the Certification of Salary for Non-Contributing Service form.
The district will receive a compulsory service credit billing that will include both the employee and employer contributions, plus interest. The liability will be available in the Payment Remittance application on eSERS.
Once the cost is calculated, payment must be received no later than June 15, or the cost is subject to additional interest.
Failure to certify the earnings will result in a charge based on estimated figures.
If the determination is for the current fiscal year, the contribution will be entered into eSERS as soon as possible, this will avoid a compulsory charge.
