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Member Enrollment

All new employees, including reemployed retirees, must be enrolled in SERS using eSERS and complete a federal form SSA-1945.

As the employer, you are responsible for the timely and accurate submission of enrollment information. The individual’s account is established only when the documentation is accepted by SERS.

Enrollment using eSERS

All new employees, including reemployed retirees, must be enrolled electronically using either the "Upload Enrollment Files" or the "Manual Entry" options on eSERS.

For the file specifications guide for uploading enrollment files on eSERS, click here

A member enrollment must be entered prior to reporting a contribution record.

If you are unsure as to whether an employee was entered, choose the "Employer Reporting Detail Lookup" option on eSERS, enter the search criteria, and click search. 

SSA-1945 Form

Federal regulations require employers to submit a Statement Concerning Your Employment in a Job Not Covered by Social Security Form (SSA-1945). The form explains how public employment may affect Social Security benefits. You must submit a copy to SERS once it has been signed by the employee.

SSA-1945 forms can be submitted using the SSA-1945 upload option on eSERS, faxed, or mailed to SERS.